Virtual Presentation Guidelines

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HBP Surgery Week 2020 : July 27 (Mon) – 29 (Wed)

Hosting of Virtual and Onsite Congress
The congress will be streamed live on our website.
We sincerely appreciate the contribution of your presentation on VOD. Due to the current situation, we are planning to use our official website this year to stream the congress live.
We have 2 online inputs: One is streaming and the other is the E-session.
Invited Sessions & Oral Sessions will be streamed. Those who are unable to participate onsite may choose for the VOD recording.
The E-session will not be streamed but can be viewed on the website homepage during the congress.
*E-session includes: Nurse Symposium, Poster Presentation, e-Poster, and Video Exhibition.
Here are a few tips to make sure you have a successful, virtual HBP Surgery Week experience. Please find the guidelines for video submission below.
  • Presenting Author Registration Deadline : JUNE 22 (Mon)
  • VOD Submission Deadline : JUNE 24 (Wed)
  • E-poster & Video Exhibition Submission Deadline : JULY 3 (Fri)

1. Presentation Time

Category Session Type VOD * Allocated Time
1) Streaming Invited Session Senior Professor Lecture,
Invited Lecture
O 30 min.
Presidential Lecture,
Keynote Lecture
O 20 min.
Symposium O 20 min.
Debate O 15 min.
Expert's Video O 20 min.
KAHBPS Fund Study O 12 min.
Oral Session Plenary Session O 15 min. (No Q&A)
Best Oral Presentation O 8~10 min. (No Q&A)
Oral Presentation O 5~7 min. (No Q&A)
2) E-session Invited Session Nurse Symposium O 15 min. (No Q&A)
Oral Session Poster Presentation O 6~8 min. (No Q&A)
Presentation Is not required E-poster Pdf file 3~7 pages are recommended
Video Exhibition Video file under 5 minutes.
  • 1)Streaming category will be streamed during the congress period.
  • → If you accept VOD presentation & online participation, you need to send the
         Copyright Transfer Agreement and your video recording file.
  • 2)For “E-session,” it is required to send your allocated file in advance and streaming will not support it.

* 참고(국문)

구분 온라인 발표 (VOD 사전 녹화) 현장 발표
발표 제출 - 녹화 강연(VOD) 사전 제출
- 마감일: 6월 24일(수)
- 현장 프리뷰룸에서 제출
(이전 대회와 동일하게 운영)
Plenary Session 10 ~15 min. presentation, No Q&A 15 min. presentation (Q&A 포함)
Best Oral Presentation 8 ~10 min. presentation, No Q&A 10 min. presentation (Q&A 포함)
Oral Presentation 5 ~7 min. presentation, No Q&A 7 min. presentation (Q&A 포함)
Video Presentation 5 ~6 min. presentation, No Q&A 6 min. presentation (Q&A 포함)
Poster Presentation 올해 포스터 발표는 현장에서 진행하지 않으며, 대회 온라인 페이지에서
E-session으로 진행될 예정입니다. (VOD 녹화 필요, 포스터 부착 진행 X) 녹화 가이드라인
참고하시어, 사전에 발표 녹화 부탁드립니다.
6 ~ 8min. presentation, No Q&A
E-poster 대회 온라인 페이지에서 E-session으로 진행될 예정입니다.
(VOD 녹화 X, 파일 제출 필요)

2. VOD (Pre-recorded presentation) Information

Presentation VOD (Pre-recorded presentation)
Presentation File Please prepare a presentation file (PPT 16:9 size)
How to record You can choose between two methods below. (Option1, 2)
Presentation Time Please observe the allotted presentation time

3. Copyright Transfer Agreement

Click to download
the Copyright Transfer Agreement
On behalf of the HBP Surgery Week 2020 committee, we cordially ask for your permission to allow us to use the presentation file and VOD of your presentation for publicity purposes.
If you agree, the video will be uploaded to the Korean Association of Hepato Biliary Pancreatic Surgery website after the congress. If you don't agree, it will only be played on-site and streaming via online congress website not upload it.
Your agreement will highly contribute to the development of academic achievement and education. Please send the form to finalize your status.

4. Guidelines for Recording your Presentation

HBP Surgery Week is offering 2 options for recording your presentation:
Option 1) (Web Camera O) Zoom Video Recording *PREFERRED FORMAT
Option 2) (Web Camera X) Microsoft PowerPoint with an audio addition + Photo
*If a video recording is not possible, you can replace it with a PPT file with an audio addition.
1) How to upload your VOD
How to Upload Please upload your video file.
Invited Speakers CLICK HERE
Speakers
For Plenary, Best Oral, Oral, Video, Poster Presentation
CLICK HERE
How to Upload
  • 1.Click “Choose files”
  • > *The VOD File Name: Your Session Code
  • 2.Name: HBP2020_Your Name
  • 3.Email address: Your Email
  • 4.Click “Upload”
* Your session code has been sent via e-mail and will be uploaded to the Homepage.
[Session Code]
Presentation File PowerPoint 16:9 size
2) Recording Tips
Introduction At the start of your presentation, please introduce yourself, including your name, institution, and the title of your presentation.
Finish At the end of your presentation, please say, "I'm done with my presentation.”
And, on the last slide, please write “Thank you.”
Web Camera If you have a web camera, please select option 1 as it will be better for mixing images and audio. (Presenter & Presentation file)
Keyboard Please use the keyboard instead of the mouse to flip the presentation slides to prevent mouse sounds from being recorded.
Disk Space Please make sure there is enough disk space on your local drive to record and save your screen recording.
For inquiries : HBP Surgery Week 2020 Secretariat
If you have any difficulties with submitting your e-poster file, please contact the HBP Surgery Week 2020 Secretariat.

1. Presentation Time

Category Session Type VOD * Allocated Time
1) Streaming Invited Session Senior Professor Lecture,
Invited Lecture
O 30 min.
Presidential Lecture,
Keynote Lecture
O 20 min.
Symposium O 20 min.
Debate O 15 min.
Expert's Video O 20 min.
KAHBPS Fund Study O 12 min.
Oral Session Plenary Session O 15 min. (No Q&A)
Best Oral Presentation O 8~10 min. (No Q&A)
Oral Presentation O 5~7 min. (No Q&A)
2) E-session Invited Session Nurse Symposium O 15 min. (No Q&A)
Oral Session Poster Presentation O 6~8 min. (No Q&A)
Presentation Is not required E-poster Pdf file 3~7 pages are recommended
Video Exhibition Video file under 5 minutes.

* For “VOD O”, it is required to record your presentation in advance.

  • 1)Streaming category will be streamed during the congress period.
  • 1)For “E-session,” it is required to send your allocated file in advance and streaming will not support it.
  • → The E-session will not be streamed but can be viewed on the website homepage during the congress.

2. Guidelines for submission of E-session

1) Nurse Symposium
No. 카테고리 운영 방안
1 VOD
Please refer to the information below for submission guidelines.
CLICK HERE (Same as the VOD)
2 Copyright Transfer Agreement Click to download
the Copyright Transfer Agreement
2) Poster Presentation
No. 카테고리 운영 방안
1 VOD
Please refer to the information below for submission guidelines.
CLICK HERE (Same as the VOD)
2 Copyright Transfer Agreement Click to download
the Copyright Transfer Agreement
3 Poster Display  The file will be not displayed on-site. You can be viewed on the website homepage during the congress.
4 Review The selection of winners will take place on-site. If you are selected, I'll let you know after the congress.
* 포스터 발표장에서 진행하지 않으며, 대회기간 중 홈페이지의 E-session 페이지에서 진행됩니다. (VOD 사전녹화 필요, 포스터 부착 X)
3) E-poster
E-POSTER GUIDELINES

1. How to prepare your E-poster

  • 1)Streaming category will be streamed during the congress period.
  • 2)Submission deadline: July 3(Fri)
  • 3)Poster Display : The file will be not displayed on-site.
    You can be viewed on the website homepage during the congress.
Language English
Format MS-PowerPoint (MS Office 2010, 2013, 2016)
→ Please send pdf file
(When you finish your entries in PowerPoint, convert it to PDF by clicking File -> Export -> Then select PDF format and click on Save)
Screen Ratio 16:9
Number of Slides 7 pages are recommended
Font Default font provided by MS Office
First Slide The following must be included on the first slide of your file:
Abstract Title, Presenter’s Name and Co-authors’ Name, Affiliation and Country.
Remarks * Video must not be included.
4) Video Exhibition
File Name ABST-0000_Presenter Name
Link CLICK HERE
Video file Max. 6 minutes
For inquiries : HBP Surgery Week 2020 Secretariat
If you have any difficulties with submitting your e-poster file, please contact the HBP Surgery Week 2020 Secretariat.