Postponements Q&A

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HBP Surgery Week 2020 Postponement Q&A

  • HBP Surgery Week
  • Registration
  • Abstracts & Travel Grants
  • Accommodations & Tours

Congress

What is the status of the rescheduled congress?
On March, The HBP Surgery Week 2020 organizing committee has decided to postpone the congress due to the risk of the COVID-19 (Coronavirus).

We have made contingency arrangements for the Congress and agreed on new dates as follows:
July 27(Mon) – 29(Wed), 2020 at the Seoul Dragon City, Seoul, Korea (Venue has not been changed.)

Even though it may have been inconvenient, we sincerely appreciate your support.

Registration

Will HBP Surgery Week 2020 refund my registration fees?
As the organizing committee decided to postpone HBP Surgery Week 2020 to July 27(Mon) – 29(Wed), 2020, we already completed giving refunds without additional charges until February 28th.

Reference: Newsletter announcing the refund
http://khbps.org/html/user/core/view/basic/main/74/mail_2020/refund_eng.html

Now, you will be eligible to receive an 100% refund if you make your refund request by June 22, as per the refund policy.
What is the refund policy?
All bank charges for remittance must be paid by the registrant.
Please refer to the following cutoff dates for cancellation.

Cancellation for Onsite registration: by June 29 100 % Refund
Cancellation for Onsite registration: from June 30 No Refund
Cancellation for Virtual registration: by July 3 100 % Refund
Cancellation for Virtual registration: from July 4 No Refund
I’m unable to attend in July. Can I pass on my registration to a colleague?
Yes, it is allowed to transfer your registration to a colleague without any additional cost.
In this case, please contact the Secretariat (hbpsurgery@khbps.org).

Abstracts and Travel Grants

I’m able to attend in July. Do I need to renew my submission and travel grant application?
All abstracts will be automatically transferred to the new dates; no action on your part is required.

* New Dates as the congress schedule changes

Before
Day 1 March 26 (Thu)
Day 2 March 27 (Fri)
Day 3 March 28 (Sat)
>
New
July 27 (Mon)
July 28 (Tue)
July 29 (Wed)


But please complete your registration for presenters for confirmation of your participation.
HBP Surgery Week 2020 Homepage > Log-in using ID you submitted for your abstract
> My page > Abstract Confirmation tab

** If the presenter's ID is different from the submission ID, please inform us of your attendance via e-mail.
I’m not able to attend in July. Can I withdraw my abstract?
If you are not be able to attend in July, you are encouraged to contact the secretariat by email to withdraw your abstract.

**If you want to withdraw your abstract, please make sure to notify the secretariat via email for confirmation. (hbpsurgery@khbps.org)
I would love to join in July, but I am not sure about the situation in my country now due to the lockdown.
The situation and impact of COVID-19 (Coronavirus) continue to evolve at a rapid pace, so nothing is certain in this situation.

Like many of you, we have been carefully watching the situation and hope the epidemic passes soon. If you want to join in July, your abstract status will remain open until May. But please email us to confirm your participation.

If you aren’t able to enter Korea at all, please email us in advance.
[Travel Grants Awardees] I am not able to book flight tickets now. What should I do?
As the situation is still uncertain, we kindly ask you to wait a little more before you make a booking.
However, please register during the pre-registration period for confirmation of your participation
Can I revise my abstract even if the abstract application period is already closed?
Yes, if you would like to revise your abstract, please email the secretariat.

Accommodations & Tours

Individual Hotel Reservation Cancellations
The Organizing Committee has selected hotels in different rate categories for HBP Surgery Week 2020 participants. You can make reservations for selected accommodations with special room rates near the venue. Hotel room reservations will be made on a first-come, first-served basis.

**Hotel Reservation Deadline: June 30(Tue), 2020
Please complete the reservation form and send it directly to the desired hotel.
I do not have a hotel reservation but would like to attend the rescheduled Conference. Can I reserve a hotel room?
Yes. When the dates and location of the rescheduled Congress have been announced, you may make reservations through HBP’s official webpage, which will be available through the Congress website (Registration-Accommodations).
I would like to book an Optional Tour. How can I reserve the tour?
HBP Surgery Week 2020 is offering 5 amazing tour programs that will lead our participants to marvelous views of Korea never seen before. There is an additional charge to join the tour programs.

For inquiries or to book a tour, please contact the official tour agent via e-mail.

HBP Surgery Week 2020 Official Travel Agency, I Love Seoul Tour Co., Ltd.
Tel: +82-(0)2-730-1090 l E-mail: support@iloveseoultour.com
We hope the situation gets better soon. Please stay safe and healthy during this challenging time.
For inquiries:
HBP Surgery Week 2020 Secretariat

E-mail:hbpsurgery@khbps.org | Website: www.khbps.org