Home Presenters Presentation Guidelines

Presentation Guidelines

  • Invited/Oral/Video Presentation
  • Poster Presentation
  • E-poster
  • Video Exhibition

Guidelines for Invited/Oral/Video Presentation

The Organizing Committee highly appreciates your contribution of presenting at HBP Surgery Week 2022. We would like to ask you to remind the below information to make sure your experience successful. Please read carefully and contact us if you have any questions.

1. Presentation Method

Korean In-Person Presentation & Real-time Q&A
Overseas Pre-recording Lecture (VOD) & Real-time Q&A via ZOOM

2. Presentation Time

Session Type Allocated Time
Presentation Real-time Q&A*
  • ·Senior Professor Lecture
  • ·Invited Lecture
28 min. 2 min.
  • ·Presidential Lecture
20 min. -
  • ·Luncheon Symposium
18 min. 2 min.
  • ·Symposium
    (exception: Liver Symposium 1: 13 min. presentation + 2 min. Real-time Q&A)
  • ·BP Experts’ Video
  • ·Meet the Professor (Korean Session)
  • ·Student/Resident Session (Korean Session)
  • ·Community Hospital Session (Korean Session)
15 min. 5 min.
  • ·Liver Experts’ Video
15 min. 3 min.
  • ·Liver Debate
15 min. -
  • ·BP Debate
20 min. -
  • ·Korea-Japan Collaborative Study Meeting
4-8 min. 1-2 min.
  • ·Visiting Scholars from Around the World: The Impact of Korea on My Career
  • ·Nurse Symposium (Korean Session)
13 min. 2 min.
  • ·Issues in Asian HBP Surgeons for Collaboration Study
12 min. 3 min.
  • ·Meeting of Asian HBP Societies
7 min. -
  • ·Basic Research Session 1 (Korean Session)
20 min. 2 min.
  • ·Basic Research Session 2
25 min. 5 min.
  • ·KAHBPS Fund Study
8 min. 2 min.
  • ·Plenary Session
10 min. 5 min.
  • ·Best Oral Presentation
8 min. 2 min.
  • ·Oral Presentation
  • ·Basic Research Oral Presentation
  • ·Poster Presentation
5 min. 2 min.
  • ·Video Presentation
5 min. 1 min.

*Real-time Q&A: Real-time access after finishing each presentation.

  • In-Person Presentation
  • Pre-recording Lecture (VOD)

3-1. In-Person Presentation

1. Presentation File Format
  • -As for the aspect ratio of your presentation file (slides), a ratio of 16:9 is recommended.
  • -Microsoft Office PowerPoint (PPT) 2010 or PDF.
  • -Use a common font, such as Arial, Times New Roman, Verdana etc. (Special fonts might be changed to a default font.)
  • -Images should be in JPG, GIF or BMP format.
  • COI & PPT Templates Download
2. How to Submit
  • -Please visit the Preview Room at least 2 hours before your scheduled presentation and bring your presentation files on a USB memory stick.
  • -Presenters are requested to check their presentation files to ensure they work correctly in our system.
3. Equipment
  • -Session rooms will be equipped with a computer, projector and microphone.
  • -The podium will be equipped with a monitor, microphone, mouse and smart pointer.
  • -We DO NOT recommend using your own laptop computer for your presentation to avoid problems with computer-projector compatibility.
  • **Apple Macintosh / Apple Keynote / Personal Laptop Users: Please visit the onsite preview room and bring your Mini Display Port-VGA Adapter.
4. Before your Presentation
  • -Please be sure to keep to the allocated presentation time in consideration of the next speaker.
  • -Arrive at your session room at least 10 minutes before the session begins.
  • -You will be responsible for controlling/advancing your presentation slides.

3-2. Pre-recording Lecture (VOD)

1. Presentation File Format
2. How to Record
  • -HBP Surgery Week 2022 kindly ask you to use ‘Zoom’ or ‘PowerPoint’ program for recording your presentation.
  • VOD Recording Guidelines
3. Recording Tips
  • -Before you start presentation

    Headphone or earphone with microphone

    Laptop or Desktop with web camera

    During recording, use the keyboard instead of the mouse to flip the presentation slides to prevent mouse sounds from being recorded.

  • -During your presentation

    Introduction At the start of your presentation, please introduce yourself, including your name, affiliation, and the title of your presentation.
    Finish At the end of your presentation, please say, "This is end of my presentation."
    Disk Space Please make sure there is enough disk space on your local drive to record and save your screen recording.
4. How to Upload

-Please upload your Presentation file via Dropbox.

Invited Speakers CLICK HERE
Presenters of Plenary/Best Oral/Oral CLICK HERE
Presenters of Video Presentation CLICK HERE
  • 1.Click the ‘Add files’ button or drag the file.
  • 2.The presentation file name must be “Your presentation code_Your name”
    ex) LV IL 1_Yuman FONG
  • 3.Click “Upload”
  • *Your presentation code has been sent via e-mail and will be uploaded to the website.

Guidelines for Poster Presentation

The Organizing Committee highly appreciates your contribution of presenting at HBP Surgery Week 2022.
We would like to ask you to remind the below information to make sure your experience successful.
Please read carefully and contact us if you have any questions.
  • Korean
  • Overseas

1. Presentation Method

Domestic presenters have to present onsite with your printed presentation file.
Also we have requested to submit your presentation file (PDF) for uploading the virtual platform.
The presentation file (PDF) you submitted will be uploaded at our virtual platform during the congress.

2. Poster Presentation Schedule

Session Date & Time Process Time
Liver Poster Presentation 1-5 Mar 3 (Thu), 15:20-16:20 Affixation Mar 3 (Thu), 08:00-12:00
BP Poster Presentation 1-4 Exhibition Mar 3 (Thu), 15:20-16:20
Basic Research Poster Presentation 1 Removal Mar 3 (Thu), 16:30-17:00
Liver Poster Presentation 6-9 Mar 4 (Fri), 15:20-16:20 Affixation Mar 4 (Fri), 08:00-12:00
BP Poster Presentation 5-9 Exhibition Mar 4 (Fri), 15:20-16:20
Basic Research Poster Presentation 2 Removal Mar 4 (Fri), 16:30-17:00
  • -Allocated Presentation Time: 5 min.
  • -Poster sessions will be held in Poster Hall (6F).
  • -Please stand in front of your poster before the session begins.
  • -Presenting authors should present beside the posters during the assigned sessions.
  • -Poster presentation authors will be notified the details of their presentation time individually.

3. Poster Size

  • -Poster size should be A0 (1189mm x 841mm)
  • -Poster panels are 2,350mm in height by 950mm in width
  • -The poster title, author(s)'s name(s) and affiliation(s) should appear at the top.

3. Set-up

  • -A poster panel and presentation number (Code No.) will be provided for each poster.
  • -Mounting and Removal must be done during the assigned schedule only. If not, it will be removed by staff without notice and the organizing committee will not take responsibility for any damages or losses.
  • -Adhesive tape will be available to attach your poster to the panel. (Tape will be provided in the poster session room)

1. Presentation Method

  • -Pre-recording presentation (VOD) (No Q&A)
  • -Your presentation file (VOD) will be played on-site and can be viewed on the virtual platform during the congress.

2. Presentation Time

Session Type Allocated Time
Poster Presentation 5 minutes

3. How to Submit the Pre-recording Presentation File

1. Presentation File Format
2. How to Record
  • -HBP Surgery Week 2022 kindly ask you to use ‘Zoom’ or ‘PowerPoint’ program for recording your presentation.
  • VOD Recording Guidelines
3. Recording Tips
  • -Before you start presentation

    Headphone or earphone with microphone

    Laptop or Desktop with web camera

    During recording, use the keyboard instead of the mouse to flip the presentation slides to prevent mouse sounds from being recorded.

  • -During your presentation

    Introduction At the start of your presentation, please introduce yourself, including your name, affiliation, and the title of your presentation.
    Finish At the end of your presentation, please say, "This is end of my presentation."
    Disk Space Please make sure there is enough disk space on your local drive to record and save your screen recording.
4. How to Upload
  • -Please upload your Video file & Presentation file via Dropbox.
Presenters of Poster Presentation CLICK HERE
  • 1.Click ‘Add files’ button or drag the file.
  • 2.The presentation file name must be ‘Your Abstract No._Your Name.’
    ex) ABST-1234_Gildong HONG
  • 3.Click “Upload”
  • *Your presentation code has been sent via e-mail and will be uploaded to the website.

Guidelines for E-Poster

The Organizing Committee highly appreciates your contribution of presenting at HBP Surgery Week 2022.
We would like to ask you to remind the below information to make sure your experience successful.
Please read carefully and contact us if you have any questions.

1. How to Prepare your E-poster

Presentation Preparation In-person presentation NOT required
Submission Schedule E-Poster Submission Open After January 25 (Tue), 2022
Deadline for File Submission February 14 (Mon), 2022
Poster display Your E-poster will be presented on the virtual platform during the congress.

2. Template

E-Poster Templates Download
Language English
Format MS-PowerPoint (MS Office 2010, 2013, 2016)
→ Please convert your slides into the PDF with one slide per page.
*When you finish your entries in PowerPoint, covert it to PDF by clicking
File -> Export -> Then select PDF format and click on save.
Screen Ratio 16:9
Number of Slides Maximum 15 pages
First Slide The following must be included on the first slide of your file:
Abstract Title, Presenter’s Name and Co-author’s Names, Affiliation and Country
Remarks *Video must not be included.

3. How to upload your E-poster File

File Name Your Abstract No._Your Name
ex) ABST-1234_Gildong HONG
Submission Upload
The Submission system will be open on January 25 (Tue), 2022.
Login
  • -ID : Presenting author e-mail
  • -Password : hbp2022

Guidelines for Video Exhibition

The Organizing Committee highly appreciates your contribution of presenting at HBP Surgery Week 2022.
We would like to ask you to remind the below information to make sure your experience successful.
Please read carefully and contact us if you have any questions.

1. How to prepare your Video Exhibition

Exhibition Preparation Personal presentation is not mandatory.
Deadline for File Submission February 14 (Mon), 2022
Video display
  • -Your Video will be displayed on the virtual platform during the congress.
  • -Video will be shown automatically without sound.

2. Template

Format mp4 format recommended
Length Must be under 5 minutes

3. How to upload your Video File

File Name Your Abstract No._Your Name
ex) ABST-1234_Gildong HONG
How to Upload Please upload your Video file via Dropbox.
Presenters of Video Exhibition CLICK HERE
  • 1.Click ‘Add files’ button or drag the file.
  • 2.The Video file name must be ‘Your Abstract No._Your Name.’ ex) ABST-1234_Gildong HONG
  • 3.Click “Upload”
For inquiries: HBP Surgery Week 2022 Secretariat
If you have any difficulties with submitting your file, please contact the HBP Surgery Week 2022 Secretariat.
E-mail:HBPsurgery@khbps.org