Home Presenters Presentation Guidelines

Presentation Guidelines

  • Oral/Video Presentation
  • Poster Presentation
  • E-poster
  • Video Exhibition

Guidelines for Oral/Video Presentation

1. Presentation Type

Invited Sessions
Type Plenary Session Best Oral Presentation
Language English English
Time Presentation 10 min. Presentation 8 min.
Q & A 5 min. Q & A 2 min.
Total 15 min. Total 10 min.
Type Oral Presentation Video Presentation
Language English English
Time Presentation 5 min. Presentation 5 min.
Q & A 2 min. Q & A 1 min.
Total 7 min. Total 6 min.

2. How to Prepare

1. Make your presentation using PowerPoint
Download Template
  • -Set the slide size to a widescreen - 16:9 aspect ratio (landscape/horizontal)
  • -Use the provided template for your presentation.
  • -Please note that all oral presentations must include a COI slide in the 2nd slide.
  • -Images should be in JPG, GIF or BMP format.
2. Submitting the Presentation File
  • -Please visit the Preview Room at least 2 hours before your scheduled presentation and bring your presentation files on a USB memory stick.
  • -Presenters are requested to check their presentation files to ensure they work correctly in our system.
3. Equipment in the Session Room
  • -Session rooms will be equipped with a computer running Windows (not Mac), projector and microphone.
  • -Podiums will be equipped with a monitor, mouse and smart pointer (No keyboard).
  • -We DO NOT recommend using your own laptop computer for your presentation to avoid problems with computer-projector compatibility.
4. Before your Presentation
  • -Please be sure to keep to the allocated presentation time in consideration of the next speaker.
  • -Arrive at your session room at least 10 minutes before the session begins.
  • -You will be responsible for controlling/advancing your presentation slides.

Guidelines for Poster Presentation

1. Poster Presentation Schedule

Date Process Time
March 23 (Thu) – March 25 (Sat) Affixation Mar. 23 (Thu), 8:30-11:00
Poster Presentation Mar. 24 (Fri), 14:50-15:50
Removal Mar. 25 (Sat), 12:30-13:00
  • -Allocated Presentation Time: 5 min.
  • -Poster sessions will be held in the Poster Hall (3F).
  • -Please stand in front of your poster before the session begins.
  • -Presenting authors should be present beside the posters during the assigned sessions.
  • -Poster presentation authors will be notified individually of the details of their presentation time.

2. Poster Size

  • -Poster size should be A0 (1189mm x 841mm)
  • -Poster panels are 2,350mm in height by 950mm in width
  • -The poster title, author(s)'s name(s) and affiliation(s) should appear at the top.

3. Set-up

  • -A poster panel and presentation number (Code No.) will be provided for each poster.
  • -Mounting and removal must be done during the assigned schedule only. If not, posters will be removed by staff without notice and the organizing committee will not take responsibility for any damages or losses.
  • -Adhesive tape will be available to attach your poster to the panel. (Tape will be provided in the poster hall)

Guidelines for E-poster Presentation

E-poster Submission Due: March 3 (Fri), 2023

1. How to Prepare

Presentation Preparation In-person presentation NOT REQUIRED
Poster display For online viewing in the e-poster system
Submission Schedule E-Poster Submission Open After February 13 (Mon)
Deadline for File Submission March 3 (Fri)

2. Template

E-Poster Template Download
Language English
Screen Ratio 16:9
Number of Slides Maximum 15 pages
Remarks *Any video and audio will NOT be supported.
Format MS-PowerPoint (MS Office 2010, 2013, 2016)
→ Please convert your slides into the PDF with one slide per page.
*When you finish your entries in PowerPoint, convert it to PDF by clicking
‘File > Export > Then select PDF format and click on save’.

3. Upload your E-poster File

File Name Your Abstract No._Your Name
ex) ABST-1234_Gildong HONG
Submission Upload
  • -ID : Presenting author's e-mail
  • -Password : hbp2023

Guidelines for Video Exhibition

Video File Submission Due: March 3 (Fri), 2023

1. How to prepare 

Exhibition Preparation In-person presentation NOT REQUIRED
Deadline for File Submission March 3 (Fri)
Video display It will be shown all day for participants in the Lobby (2F). (No presentation)

2. Template

Format mp4 format recommended
Length Must be under 5 minutes

3. Upload your Video File

File Name Your Abstract No._Your Name
ex) ABST-1234_Gildong HONG
Submission Upload
For inquiries: HBP Surgery Week 2023 Secretariat
If you have any difficulties with submitting your file, please contact the HBP Surgery Week 2023 Secretariat.